Thank you to all those who Exhibited at the 2023 #F2iSummit - we loved having you!
Exhibitor Fair
Overview
The exhibitor fair at the Farm to Institution Summit will be located in the spacious hallways of Farm Fresh Rhode Island, where all of the activity will happen! All summit attendees will be moving through it over the course of the day. Refreshments will be available in this area.
Companies and organizations who are attending the F2ISummit but not sponsoring it may purchase booth space for the purposes of exhibiting.
RATE: $300
Space is limited!
Our in-person summit gathers hundreds of food system folks from around the region.
Networking is a key component of the #F2iSummit.
Sponsorship
Consider sponsoring the 2023 New England Farm to Institution Summit! By upgrading to a Patron level sponsorship for $500 you will receive greater benefits and exposure, both at the in-person days and at the virtual event:
1 complimentary exhibit table
1 complimentary in-person + virtual registration
Logo recognition on summit website
Access to recorded content
Opportunity to share 3-minute video about your organization’s work in virtual platform
Access to full participant email list
Greater support for the Farm to Institution Movement
“It was great to be an exhibitor at the summit. Having a table positioned us to talk to a wide array of potential customers for Market Mobile, our wholesale distribution program that gets local product from farmers and food producers to institutions in Rhode Island and Massachusetts.”
Timing
In order to maximize your exposure to our audience, exhibitors are encouraged to set up booths starting at 8 am and no later than 1 pm on Thursday April 27, 2023. Booths may be disassembled after 3:30 pm - and no later than 4:30 pm - on Friday, April 28, 2023.
We are still making final adjustments to the Summit schedule. Below is a draft agenda that highlights the anticipated opportunities for engaging Summit participants in the main hallway where booths will be set up.
Schedule ( detailed agenda here )
Friday, April 28, 2023
8:00 am - 8:45 am: Breakfast and Networking (Main hallway)
8:45 am - 9:45 am: Welcome (Alcove off main hallway)
9:45 am - 10:00 am: Break + transition to sessions
10:00 am - 12:00 pm: Strategy sessions (some on-site, some off)
12:00 pm - 1:00 pm: Lunch (Food trucks outside, accessed through main hallway)
1:00 - 2:30 pm: Afternoon sessions (some on-site, some off)
2:45 pm - 3:30 pm: Closing Plenary (main hallway)
4:30 pm: Exhibitors must have cleared their tables.
Thursday, April 27, 2023
8:00 am - 9:00 am: Exhibitor Set-up/Breakfast (Main hallway)
9:00 am - 11:00 am: Networking/Self Organized Meetings (Main hallway)
11:30 am- 12:00 pm: Welcome Address (Alcove off main hallway)
12:00 pm - 1:00 pm: Lunch (Food trucks outside, accessed through main hallway)
1:00 pm - 3:30 pm: Field trips (Offsite). Attendees return from trips to main hallway
3:30 pm - 5:00 pm: Break
5:00 pm - 8:00 pm: Reception (Main hallway)
Amenities
One six foot table
One floor-length black tablecloth
Two chairs
Free wi-fi access
Electricity (bring your own extension cords)
Organization listing in the digital program
Will you be preparing the sample at your table? (PLEASE NOTE: Hot plates and induction burners only - you may not cook over an open flame, and no grease or smoke may be created)
Payment
Please make your payment via check payable to FINE and mail to our fiscal sponsor:
TSNE
89 South St, Suite 700
Boston, MA 02111
OR
Make a payment via credit card through PayPal
(Please note "Summit Exhibitor" in the field "special instructions"):
If you require an invoice, please contact Sarah Lyman at sarah@farmtoinst.org.
Cancellations
All cancellation requests for the exhibitor fair must be directed to Sarah Lyman at sarah@farmtoinst.org.
The following refund schedule applies:
For cancellations on or prior to March 15, 2023, exhibit fees will be returned with the exception of a 20% administration fee. No portion of the original exhibit fee will be refunded after April 1, 2023.
Shipping Table Displays
To ship your table display in advance, contact Sarah Lyman at sarah@farmtoinst.org.
At the completion of the exhibition, exhibitors are responsible for packing, labeling, addressing and making shipping arrangements for their exhibits.
Registration
All exhibitors and representatives associated with fair booths are required to register for the conference. (Registration opening Feb 15, 2023).
Contact
If you have any questions, please contact Sarah Lyman at sarah@farmtoinst.org.
